Document Management
A major time saving feature of OfficeNet Workplace™ is its ability to manage and create new documents.
Once a template has been created it only takes a few clicks to create new documents that are pre-filled with the address and any other information required. Templates save time and eliminate errors from address and contact information as data is used directly from the database and is automatically inserted.
It is important to understand that OfficeNet Workplace™ uses your everyday office applications such as Microsoft Word and Excel or any other standard windows application for document creation.
You simply select the task (letter, fax, e-mail etc) and OfficeNet Workplace™ opens the application and loads the template with the information required. All you have to do is type the content and press save, Workplace automatically knows the project or company you are communicating with and allows you to save the document against both a project and company name simultaneously.
- Quickly create documents from pre-defined, flexible templates using existing software (includes; open office/word/excel/Lotus etc).
- Document naming and saving is automatic.
- Documents can be saved against a project & company/organisation simultaneously.
- List all incoming and outgoing documents in one place. Easily see all correspondence and project documentation.
- Database driven file management provides rapid location of documents.
Document revision: Uses exact copy of the original document for your amendments and increments version number automatically. - Documents stored within Workplace™ can be printed, e-mailed or faxed directly, at any time. Electronic distribution direct from your desktop.
- Audit trail shows the document recipient.
- Send emails without the use of 3rd party mail clients.
- Easily import in documents created outside of the system, e.g. created during a customer visit.