Officenet Workplace

A key module within OfficeNet Workplace™ is the powerful, fast and efficient document management system that converts all incoming paper documents into electronic format.

Removing a large proportion of paperwork from the office environment represents significant benefits such as improved use of resources and time. The environmental impact of the relatively paper-free workplace created by OfficeNet cannot be understated.

Common formats such as FAX and E-Mail are dealt with inside Workplace™, while other types of document open in their respective applications like Excel and CAD packages.

A distributed multi-site system with remote users works best when all paper is virtual. If a physical document is necessary, it can be printed by the end user, saving everyone involved time, effort and unnecessary duplication.

• Incoming faxes received into an electronic inbox as PDF.
• Scan paper documents into electronic inbox as PDF.
• Distribute documents from electronic inbox by email to recipient(s).
• Incoming documents are stored against a company or project profile (or both) and copied to the relevant personnel with a couple of clicks.
• Move emails into a folder to be filed in its entirety with attachments.  Also notify other recipients by email of this document.
• Print documents into the EDMS to convert & file documents as PDF’s.
• Entry entered into audit trail of the document showing who the document was emailed to.
• With a backup system in place all of your data is safe and can be quickly recovered in the event of an emergency or disaster.
• Documents stored within OfficeNet can, at any time, be printed, emailed or faxed directly.